Interlibrary Loans

Interlibrary loan (ILL) connects you with materials from other libraries when we do not have what you need in our collection. 

Eligibility

This service is available to all Saskatchewan Polytechnic students, faculty, and staff, except for distance users, dependent's family members, external borrowers, and those with inactive accounts or over $10.00 in fines.   We only supply resources related to work or program studies. 

Turnaround Time

• Articles are usually filled within 2-3 business days, while books take 7-10 days. The time to obtain an item depends on the request details, lending library proximity, and processing volume. Requests from American and international libraries are handled case-by-case. 
• Articles are delivered via email.  
• Students, faculty and staff will be notified by email when books arrive for pick up. 
• Pick up materials at the campus front desk and return them there or through the library book drop. 

Copyright

All requests must follow Saskatchewan Polytechnic Fair Dealing Guidelines 

Renewals

• Renewals depend on the lending library's policy and due date. Borrowers cover associated costs and fees. Request renewals at least 7 days before the due date.
• For ILL renewal inquiries, please contact: ill.library@saskpolytech.ca  

Maximum Number of Requests

Students can submit up to ten requests per research project, related to their course of study. Faculty and staff can submit unlimited requests related to their teaching or research. 

Costs/Replacement Fee for Loss or Damage

• The library assumes responsibility for all borrowing costs, up to $50.00 (Cdn.) per request, as charged by the lending library 

• Internal borrower(s) (Saskatchewan Polytechnic client) is responsible for replacement charges, as assessed by the lending library, for damaged or lost interlibrary loan materials. 

• Borrowing Library – are responsible for the replacement cost of a Saskatchewan Polytechnic Library item.   

• Two renewals are allowed on an item before it is considered lost.  

Overdue Fee

Overdue fees follow the fine policy of the lending library. If the lending library does not have a fine policy the user will be charged the lending Library’s replacement cost of the item. 

Violation of Interlibrary Loan Privileges

Borrowers who repeatedly disregard Interlibrary Loan Regulations may lose their privileges. Reasons for suspension include failure to pick up or return materials on time.  

Not all materials are available by Interlibrary Loan

While we strive to fulfill all requests, some materials may be challenging to borrow from other institutions. Occasionally, we may be unable to supply the requested article or material due to various reasons, such as unavailability or restrictions.   

Items already owned by our library, including e-books, are generally not available for loan unless lost or checked out with a hold placed. Non-circulating or restricted items, digital copies of entire journal issues or volumes, class materials like textbooks, and materials available through the Public Library (e.g., fiction, non-fiction) are excluded. Leisure reading or non-program related materials should be referred to the local Public Library. Requests may be denied if the material is not found, lending libraries cannot fulfill the request, or the item must be purchased directly from the supplier. 

Contact

Office hours: Monday-Friday 
ill.library@saskpolytech.ca 

 

Information for libraries requesting material from Saskatchewan Polytechnic Library

 

Docline Codes

Saskatoon: SKCBLZ

Articles

• Electronic files are only supplied when permitted by license terms (Terms of Use).

Books

• Lending is up to Client Services staff discretion. May not be supplied if:
• item is very new,
• item is or has been in high demand among Saskatchewan Polytechnic users,
• item has a high replacement cost.
• Lent for up to 6 weeks
• ILL Technician may vary this, depending on anticipated shipping times and patron loan period
• 1 renewal generally permitted.

Ebook excerpts/chapters

• Only if permitted by license terms (Terms of Use)

Not for loan:

• Entire ebooks
• Reference items
• Reserve items
• Periodicals
• Audiobooks
• Computer software
• DVDs and video (exceptions based on ILL technician’s judgement. Never lend to US or other foreign libraries.)
• Standards

 

What we charge other libraries

Scanned Items

Loaned Items