Borrowing, Renewals and Overdues



Borrower Responsibilities

When borrowing from Sask Polytech Library you agree to:

  • Return items on time and in good condition.
  • Pay processing fees and charges for lost or damaged items (see the list of charges).
  • Borrow items for your own use. Borrowing privileges are non-transferrable. You may not lend your card or the materials you borrow to others.
  • Report a lost or stolen card to Registration Services immediately.



Loan Periods

 

Student

Distance
Student

Faculty &
Staff

External
Borrowers

Books & Audiobooks

3 weeks

1 month 6 weeks

3 weeks

DVDs, Videos, CDs, Slides

3 days

10 days 1 week

3 days

AV-Reserves

-

- 2 weeks

-

Journals (back issue)

1 week

1 week 1 week

-

Journals (current)

-

- 24 hours

-

Reserve Items

varies

varies varies -

Reference Items

-

- overnight

-

 

*Notes

  • Faculty may check out program-related material for a semester, subject to recall after 6 weeks.
  • Other types of material may be loaned for various periods.
  • All loan periods are shortened to the user's account expiry date if the account expires during a loan period.



Renewals

  • All items can be renewed twice if there are no holds pending for other borrowers.
  • Exceptions (no renewals): reference items, reserve items, items on extended faculty loan, and items with holds.
  • Login to "My Account" to renew eligible items.
  • Reserve items and electronic gadgets must be renewed in person.
  • The above limits are in place to ensure items are available for all users. If you want to renew an item(s) more than twice, please bring them to the library. We will check them in and if there are no holds you may borrow them again.



Overdue Charge for In-Demand Items

  • All library materials are subject to recall to fill holds placed by other borrowers.
  • There is a $25.00 fee for overdue items with holds not returned within 7 days.


Charges for Overdue and Lost Items

Item Type

Amount

Maximum  

Charges for Lost Items

Books

$25 if 1 week overdue and the item is needed to fill another borrower's request

N/A

replacement cost + $15 processing fee

DVDs & Videos

$25 if 1 week overdue and the item is needed to fill another borrower's request

N/A

replacement cost + $15 processing fee

Periodicals

$25 if 1 week overdue and the item is needed to fill another borrower's request

N/A

replacement cost + $15 processing fee

iPods & eBook Readers  

$5/day 

$100

replacement cost + $40 processing fee

Laptops

$10/day  

$500

cost of the laptop + $40 processing fee

Reserves

50¢/hour

 

replacement cost + $15 processing fee

Paperback Novels

$25 if 1 week overdue and the item is needed to fill another borrower's request

N/A

replacement cost + $5 processing fee

Netbook

$10/day

$100

replacement cost + $15 processing fee

iPad

$10/day

$500

replacement cost + $40 processing fee

*Notes

  • Overdue items are assumed lost and billed for replacement after 21 days. Electronic devices may be assumed lost before they are 21 days overdue.
  • Partial costs may be assessed for lost parts or damage.
  • If you are a student and owe for any unreturned items, your marks, transcript, certificate, or diploma will be withheld and registration in any Sask Polytech courses will not be permitted until amounts owing are paid in full.
  • Borrowing is blocked when you owe more than $10.
  • Although we send coming-due and overdue notices to Sask Polytech email addresses, these are only courtesy reminders. You are responsible for returning or renewing items.
  • Any problems or discrepancies concerning fines will be discussed with and resolved by the campus library's Program Head.
  • This information is subject to change without notice. Please check with library staff if you have any questions about our borrowing regulations.

Borrowing Limits

 

Student

Faculty &
Staff

External
Borrowers

Maximum Items

20

99

3

Maximum Holds

10

10

n/a

Maximum Fines Amount Before Block

$10

$20

$20

Maximum Overdues Before Block

5

20

1

Maximum Fines Before Financial Hold

$10

n/a

n/a

Borrower Eligibility

Students

Students who are currently enrolled in a program, or have been accepted into a program, are eligible to borrow.

    Students who are no longer enrolled may be eligible for alumni borrowing privileges.

Faculty and Staff

Faculty and staff who are currently employed are eligible to borrow.

    Faculty and staff who have retired are eligible for retiree borrowing privileges.

Alumni

Students who have completed a certificate or diploma, and apprentice students who have completed any level, may purchase a temporary borrower card for an annual fee of $20. This permits borrowing up to 3 regular circulating items (e.g., 3-week loan books, 3-day loan DVDs). To set up alumni borrowing please bring picture ID, address ID and a copy of your diploma or transcript.

Retirees

Retirees may purchase a temporary borrower card for an annual fee of $20. This permits borrowing up to 3 regular circulating items (e.g., 3-week loan books, 3-day loan DVDs). To set up retiree borrowing please bring picture ID, address ID and a proof of your retirement.

Community members

Members of the public may purchase a temporary borrower card for an annual fee of $50. This permits borrowing up to 3 regular circulating items (e.g., 3-week loan books, 3-day loan DVDs). To set up community borrowing privileges please bring picture and address ID. You must be at least 18 years old to register for this service.

Reciprocal Borrower Agreement

On February 13, 2014, the University of Saskatchewan, University of Regina, and Saskatchewan Polytechnic entered into an agreement whereby current faculty, staff, and students may borrow up to a maximum of 25 items (excluding electronic devices and in-library-use-only items) at any participating library and return borrowed items to any participating library.  For details see: agreement and operational documents

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Libraries are an integral part of the Saskatchewan Polytechnic educational process, providing prompt and courteous services to fulfill the information needs of students, staff, and instructors. Learning and teaching are supported by developing, maintaining, and ensuring access to relevant collections in all formats and adopting appropriate technologies and instruction methods.

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